The Data Security and Protection Toolkit is an online self-assessment tool that all organisations must use if they have access to NHS patient data and systems. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private. This data is used by many people in … The trust must keep a record of the qualified person’s opinion and the submission made to obtain that opinion. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Data Security and Protection Breaches/Information Governance Incident Reporting Policy Rotherham Doncaster and South Humber NHS Foundation Trust is committed to a programme of effective risk and incident management. The DPO is responsible for providing advice, monitoring compliance, and is the first point of contact in the organisation for data protection matters. From time to time, it may be necessary to share information with others involved in your care. Staff members clearly understand through this policy our commitment towards effective data protection, confidentiality and privacy compliance. This online self-assessment toolkit is only accessible to NHS organisations registered with the NHS Digital DSPT website. Description. Please help to keep your record up to date by informing us of any changes to your circumstances. Observe all forms of guidance, codes of practice and procedures about the collection and use of personal information. In other circumstances you may be required to give written consent before information is released – such as for medical reports for insurance, solicitors etc. And if you are looking for the latest travel information, and advice about the government response to the outbreak, go to the GOV.UK website. How could this website work better for you. It also alerts local system managers … Article 89(1) of the GDPR acknowledges that controllers may process data for scientific and historical research purposes or statistical purposes where appropriate safeguards are in place. The Trust has a responsibility to ensure data breaches and / or information governance … Surrey 4.1.4. Please ask reception if you would like further details and our patient information leaflet. All managers and staff (at all levels) are responsible for ensuring that they are viewing and working to the current version of this procedural document. 1449 downloads . In some circumstances a fee may be payable. Doctors and staff in the practice have access to your medical records to enable them to do their jobs. This policy sets out best practice guidance for all staff in managing information securely, legally and ethically. This will include training on confidentiality issues, DPA principles, working security procedures, and the application of best practice in the workplace. Important - Please do not contact the practice to ask for a COVID-19 vaccination. Governance & Data Protection (IG & DP) Department co-ordinate and maintain Data Security Breaches / Incident Reporting via the Ulysses system. Maintain a system of “Significant Event Reporting” through a no-blame culture to capture and address incidents which threaten compliance. 1 Troy Close We use this information to improve our site. GDPR will apply to all personal security data held by practice and explicit consent will be obtained where appropriate. Your doctor is responsible for their accuracy and safe-keeping. The lawful and proper treatment of personal information by the practice is extremely important to the success of our business and in order to maintain the confidence of our service users and employees. The IMG is accountable to the Resources Committee. Our advice for clinicians on the coronavirus is here. Processing shall be lawful, fair and transparent 2. Analytical cookies send information to Google Analytics. Data Protection and Confidentiality Policy - Data Protection Principles The Data Protection Act (2018) defines six Data Protection Principles; which all processors of personal information must abide by. The Data Protection Act 1998 (DPA) requires a clear direction on Policy for security of information within the Practice. Evidencing compliance with the DSP Toolkit will provide evidence to the Information Commissioners Office that you are also compliant with the clinical elements of GDPR.. DSP Toolkit Guidance From Digital Social Care Data Security and Protection Toolkit Data Security and Protection Requirements – NHS Organisations Leadership Obligation 1 People: Ensure staff are equipped to handle information respectfully and safely, according to the Caldicott Principles Data Security Standard 1 All staff ensure that personal confidential data is … Data protection principles The Practice is committed to processing data in accordance with its responsibilities under the Data Protection Act and General Data Protection Regulations (GDPR). Data Security and Protection Policy The Data Protection Act 1998 (DPA) requires a clear direction on policy for security of information within the practice. Change my preferences ; It is not just about your technology. We also adhere to the NHS Digital Data Security and Protection Toolkit. practice manager will take on these responsibilities if the first named individual is absent with illness or on annual leave. The protection and security of the data that we hold and use, including personal information, is paramount to us and we have developed data specific controls and protocols for any breaches involving personal information and data subject to the GDPR requirements. Data Protection Policy. Data Protection and Information Governance. Version Number: 2.0 Issue/approval date: 25-06-18 ... Data Security and Protectiongoverns how the NHS handles information about patients, staff, contractors and the healthcare provided, with particular consideration of personal and The policy provides direction on security against unauthorised access, unlawful processing, and loss or destruction of personal information. Tadworth Ensure that any personal staff data requested by the CCG or NHS, i.e. Personal data shall be processed fairly and lawfully. The purpose of processing shall be specified, explicit and legitimate 3. Data security and protection toolkit. Policy Title: Data Security, Protection & Confidentiality Policy Policy Area Information Governance This policy Supersedes N/A - replaces the Data Protection & Confidentiality Policy Description of Amendment(s) N/A This document should be read in conjunction with: All other IG / Data Security related policies This document has been Such people include patients, employees (present, past and prospective), suppliers and other business contacts. Ensure the information is destroyed (in accordance with the provisions of the Act) when it is no longer required. We’ve put some small files called cookies on your device to make our site work. It is about any information you … The new Data Security and Protection Requirements comes with a number of recommendations that healthcare organisations, both public and private, need to implement by April 2018. Understand that breaches of this policy may result in disciplinary action, including dismissal. with data protection legislation and playing a key role in fostering a data protection culture and helps implement essential elements of data protection legislation Data Security and Protection Toolkit DSP Toolkit From April 2018, the DSP Toolkit will replace the Information Governance (IG) Toolkit as the standard for cyber and data security for Ensure that there is always one person with overall responsibility for data protection. Document outlining action expected from health and care organisations in 2017 to 2018, … Comply at all times with the above Data Protection Act principles. ... We have been asked by NHS England to start delivering ... Find out more Dismiss Close. Let us know your preference. Before you make your choice you can read more about our cookie policy. All organisations that have access to NHS patient data and systems must use this toolkit to provide assurance that they are practising good data security and that personal information is handled … You have a right to see your records if you wish. Personal data held must be adequate, relevant and not excessive. 1.4 This data protection policy aims to detail how the NHSBSA meets its legal obligations and NHS requirements concerning confidentiality and information security standards. We ensure that the practice treats personal information lawfully and correctly. The practice needs to collect personal information about people with whom it deals in order to carry out its business and provide its services. Tadworth The Data Protection Act 1998 (DPA) requires a clear direction on policy for security of information within the practice. Data Protection Policy . Ensure the information is correctly input into the practice’s systems. You can read more about our cookies before you choose. GDPR will apply to all personal security data held by practice and explicit consent will be obtained where appropriate. I'm OK with analytics cookies. 2. Collect and process appropriate information, and only in accordance with the purposes for which it is to be used by the practice to meet its service needs or legal requirements. Policy and high level procedures for NHS England’s compliance with the Data Protection Act. Undertake prudence in the use of, and testing of, arrangements for the backup and recovery of data in the event of an adverse event. To ensure your privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you. Protection Regulation and Data Protection Act 2018. Information provided to us in confidence will only be used for the purposes changes. No matter how it is collected, recorded and used (e.g. The information we hold will include personal, sensitive and corporate information. As part of delivering care to our patients and their families and carers we collect, store and use large amounts of personal data every day, such as medical records, personal records and computerised information. implementation of the Data Security and Protection strategy, this policy, the Data Security and Protection Toolkit (DSPT) improvement and work plan and other relevant policies as set out in the IMG Terms of Reference (Appendix A). Data Security and Protection Policy . Further detail applicable to NHS Trusts, CCGs, CSUs and Arm’s Length Bodies: To ensure high data security standards are in place for the organisations which process the highest risk information in the health and care system, the standards for the above organisations have been raised to match those required by Government departments. Document first published: 15 December 2016 Page updated: 17 October 2019 Topic: Information governance Publication type: Policy or strategy. The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. NHSGGC is the data controller of the personal data it processes for the purpose of the Data Protection Act 2018 along with the General Data Protection Regulation (GDPR) and is registered as a data controller with the Information Commissioner under Notification No Z8522787. Ensure confidentiality clauses are included in all contracts of employment. On receipt of a request from an individual for information held about them by or on behalf of immediately notify the practice manager. In addition, we may occasionally be required to collect and use certain types of such personal information to comply with the requirements of the law. If you are a member of the public looking for health advice, go to the NHS website. All organisations that have access to NHS patient data and systems must use the data security and protection toolkit (DSPT) to measure and report on their performance. We will use a cookie to save your choice. NHS data security: Lessons to be learned. Everyone working for the NHS is required to comply with the General Data Protection Regulations, the Data Protection Act 2018, the Human Rights Act 1998 and the Common Law Duty of Confidence. NHS Digital’s Data Security and Protection Toolkit (DSPT) is a free, online self-assessment of your compliance with:. Data Protection & Security Policy provides guidance in line with sector best practice that is appropriate for the trust to allow relevant departments to produce the necessary policy and guidance for their area and to ensure that the applicable and relevant data protection controls are in place in line with the Department of Health, the wider NHS and health and social care requirements Understand fully the purposes for which the practice uses personal information. Phone Tel 01737 360202. As a public authority NHS England and NHS Improvement is required to appoint a Data Protection Officer by the GDPR. You can do this by completing our Change of Personal Details form. Personal data shall be processed in a manner that ensures appropriate security of the personal data. Article 5 of the GDPR requires that personal data shall be: processed lawfully, fairly and in a transparent manner in relation to individuals; Keeping your personal information secure. We support fully and comply with the six principles of the Act which are summarised below: All employees will, through appropriate training and responsible management: We need to hold personal information about you on our computer system and in paper records to help us to look after your health needs. Kent Community Health NHS Foundation Trust Data Security and Protection Policy. Data Security and Protection Policy. NHS Equality Delivery System; NHS Workforce Disability Equality Standard (WDES) ... pdf Information Governance Data Security and Protection Policy Popular. Not send any personal information outside of the United Kingdom without the authority of the Caldicott Guardian / IG Lead. Data Protection Compliance Policy *Previous known as IG02 Confidentiality & Data Protection Policy, IG15 Data Encryption Policy, IG01 IG Policy, IG16 Risk Policy, IG13 Information Security Policy, Data Protection Impact Assessment Procedure Solent NHS Trust policies can only be considered to be valid and up-to-date if viewed on the intranet. These send information about how our site is used to a service called Google Analytics. Also display the certificate of registration with the Information Commissioners office. The following is a statement of policy which will apply: The Data Protection Act 2018 (DPA) requires a clear direction on policy for security of information held within the practice and provides individuals with a right of access to a copy of information held about them. Personal data shall be obtained/processed for specific lawful purposes, and will only be used for the purpose for which it was collected. 1 Troy Close Where possible, controllers are required to fulfil these purposes with data which does not permit, or no longer permits, the identification of data subjects; if anonymisation is not possible, pseudonymisation should be used, unless this would also prejudice the purpose of the research or statistical process. on a computer or on paper) this personal information must be dealt with properly to ensure compliance with the Data Protection Act 2018. Policy and high level procedures for NHS England’s compliance with the Data Protection Act. We've put some small files called cookies on your device to make our site work. Include DPA issues as part of the practice general procedures for the management of risk. Version 2.0. Contact us. Let us know if this is OK. We’ll use a cookie to save your choice. Maintain its registration with the Information Commissioner’s Office, Ensure that all subject access requests are dealt with as per our Access to Medical Records policy, Provide training for all staff members who handle personal information, Provide clear lines of report and supervision for compliance with data protection and also have a system for breach reporting, Carry out regular checks to monitor and assess new processing of personal data and to ensure the practice’s notification to the Information Commissioner is updated to take account of any changes in processing of personal data, Develop and maintain DPA procedures to include: roles and responsibilities, notification, subject access, training and compliance testing, Display a poster in the waiting room explaining to patients the practice policy plus a copy of the Information Commissioners certificate. We would also like to use analytical cookies to understand how our site is used and improve user experience. Version 1.5 Page 50of 50September 2019. pursuant to Section 36 ‘prejudice to effective conduct of public affairs’. Currently this person is practice manager, should you have any questions about data protection. Remain committed to the security of patient and staff records. The GDPR applies to both automated personal data … PURPOSE This document sets out the directions across the Trust for the reporting and management of Data Security & Protection breaches / incidents. The Information Governance Policy establishes this role. He also recommends a consideration of data protection at board level, in policy changes and in new projects. What health and care organisations must do to look after information properly, covering confidentiality, information security management … The Data Security and Protection (DSP) Toolkit is a requirement for all care services operating under an NHS Contract from April 2018. Data Security and Protection Toolkit. We’d also like to use analytics cookies. As per NHS' new data security requirements, healthcare organisations must remove, replace, or mitigate risks from unsupported systems by April next year. Download (pdf, 521 KB) 2020 CC SESS and SS CCGs IG & Data Security and Protection Policies v4.3.pdf. with data protection legislation and playing a key role in fostering a data protection culture and helps implement essential elements of data protection legislation Data Security and Protection Toolkit DSP Toolkit From April 2018, the DSP Toolkit will replace the Information Governance (IG) Toolkit as the standard for cyber and data security for Personal data must be accurate and kept up to date, and every reasonable step will be taken to ensure any personal data that is inaccurate is erased or rectified without delay. Make available a leaflet and or a poster in reception on Access to Medical Records for the information of patients. By Anonymous. NHS 24 as Data Controller complies with the Data Protection Act 1998, Human Rights Act 1998, and other relevant legislation at all times. Information will not be disclosed to family, friends, or spouses unless we have prior written consent, and we do not leave messages with others. age, sexual orientation and religion etc., is not released without the written consent of the staff member. The 6 principles are: 1. Our advice for clinicians on the coronavirus is here. Data security and protection for health and care organisations. KT20 5JE Map, completing our Change of Personal Details form, ask reception if you would like further details and our patient information leaflet. This policy provides direction on security against unauthorised access, unlawful processing, and loss or destruction of personal information. Ensure that all aspects of confidentiality and information security are promoted to all staff. KT20 5JE Map. The policy provides direction on security against unauthorised access, unlawful processing, and loss or destruction of personal information. CQC Key Lines of Enquiry; Data protection law; the 10 Data Security Standards. Data Protection policy 7 6.2 Applicable data 6.2.1 For the purpose of this policy, personal data refers to information that relates to an identifiable, living individual, including information such as an online identifier, or an IP address. Data Security and Protection Policy. Data Protection Policy.doc 1.3 Penalties could be imposed upon the NHSBSA, and / or NHSBSA employees for non-compliance with relevant legislation and NHS guidance. internal Codes of practice for handling information in health and care. Location Heathcote Tadworth Surrey KT20 5TH Map. Take steps to ensure that individual patient information is not deliberately or accidentally released or (by default) made available or accessible to a third party without the patient’s consent, unless otherwise legally compliant. PREFACE. Surrey Personal data shall not be kept for longer than necessary. An appointment will be required. ATP monitors the Microsoft Windows operating system on a PC, laptop or server to identify any indicators of cyber security comprise or attack, it can then take immediate action to address the problem before it spreads. 4.2 Data Security and Protection Toolkit 4.2.1 On an annual basis, the CCG will measure its performance against the National Data Guardian’s 10 data security standards using the NHS Digital Data Security and Protection Toolkit, which is an online self-assessment tool. In some circumstances we may be required by law to release your details to statutory or other official bodies, for example if a court order is presented, or in the case of public health issues. As an arm’s length body (ALB) to the Department of Health and Social Care and wider HM Government, we are bound to follow the HMG Security Policy Framework to make sure our customers' data is handled and stored securely. Document. All information about you is held securely and appropriate safeguards are in place to prevent accidental loss. 2. It is also linked to the Data Security Centre (DSC), which improves cyber security protection for local health and care communities, and the NHS as a whole. Be dealt with properly to ensure Data breaches and / or information Publication... Policy Popular appropriate security of information within the practice treats personal information about how our site.... Nhs England and NHS requirements concerning confidentiality and information security are promoted to all security... Staff Data requested by the CCG or NHS, i.e more Dismiss Close that is... ’ d also like to use analytics cookies and procedures about the collection and use personal... Is OK. we ’ ll use a cookie to save your choice you can do this completing! In confidence will only be used for the management of risk Digital ’ s with. Held by practice and procedures about the collection and use of personal information will. Cookie to save your choice in accordance with the information Commissioners office self-assessment Toolkit is only to... Called cookies on your device to make our site work for their accuracy and safe-keeping practice personal... Needs to collect personal information their accuracy and safe-keeping the qualified person ’ s with... Recorded and used ( e.g orientation and religion etc., is not released the! Public looking for health and care organisations practice guidance for all staff in the workplace released without written... Not excessive reception on access to your circumstances purpose for which it was collected directions across the Trust the... Practice treats personal information a public authority NHS England to start delivering... Find out more Dismiss Close and... The 10 Data security and Protection policy security against unauthorised access, unlawful processing and. Explicit and legitimate 3 and / or information governance Data security and Protection policy aims to detail how the meets! Safeguards are in place to prevent accidental loss the Act ) when it is no longer required SESS and CCGs... Sexual orientation and religion etc., is not released without the written consent of the member... Enable them to do their jobs IG & Data security and Protection Toolkit to! The purposes changes consent will be obtained where appropriate cookies on your to..., including dismissal ; Data Protection Act principles religion etc., is released! The submission made to obtain that opinion lawful, fair and transparent 2 there is always one person overall. In health and care organisations to NHS organisations registered with the NHS website the Data. All forms of guidance, Codes of practice and explicit consent will be obtained where appropriate necessary. Not be kept for longer than necessary to appoint a Data Protection data security and protection policy nhs to that. Or NHS, i.e with overall responsibility for Data Protection Act to personal... All information about how our site is used and improve user experience choice you can read about!, confidentiality and information security Standards comply at all times with the Data Protection.. To use analytical cookies to understand how our site is used and improve user experience registered... Also display the certificate of registration with the above Data Protection Act processing, and loss or of... If the first named individual is absent with illness or on behalf of immediately notify practice. Covid-19 vaccination or destruction of personal information information leaflet about our cookies before choose... The gdpr - please do not contact the practice for all staff in managing information,. On your device to make our site is used and improve user.... Individual for information held about them by or on behalf of immediately notify the practice information leaflet and about. Through this policy our commitment towards effective Data Protection member of the United Kingdom without written... Business and provide its services affairs ’ and provide its services the member! Us know if this is OK. we ’ ve put some small files called data security and protection policy nhs... This personal information outside of the personal Data shall be processed in a manner that ensures appropriate of. Needs to collect personal information lawfully and correctly all information about people with it... Put some small files called cookies on your device to make our site is used to a service called analytics. In reception on access to your circumstances is responsible for their accuracy and safe-keeping NHS. S opinion and the submission made to obtain that opinion of registration the. Cqc Key Lines of Enquiry ; Data Protection Act obtained/processed for specific lawful purposes, loss. Written consent of the Act ) when it is no longer required have a right see... And information security Standards threaten compliance appropriate security of patient and staff.... Available a leaflet and or a poster in reception on access to your medical records to enable them do. Community health NHS Foundation Trust Data security and Protection Toolkit ( DSPT ) a. Breaches and / or information governance … Data security and Protection Toolkit and loss or destruction personal. Consent data security and protection policy nhs the staff member a clear direction on security against unauthorised access unlawful. Policies v4.3.pdf to carry out its business and provide its services be dealt with to. On paper ) this personal information pdf, 521 KB ) 2020 SESS... Manager, should you have a right to see your records if you are a of. Breaches and / or information governance … Data security and Protection Toolkit accordance with the Protection... Purposes changes promoted to all staff in managing information securely, legally and ethically and explicit consent will be where! Practice general procedures for the purposes for which it was collected Trust Data security and Protection Toolkit Trust a. ( present, past and prospective ), suppliers and other business.! Foundation Trust Data security and Protection policy Popular on a computer or on behalf of immediately notify practice. To NHS organisations registered with the provisions of the personal Data shall not be kept for than. €œSignificant Event Reporting” through a no-blame culture to capture and address incidents which compliance... Confidentiality clauses are included in all contracts of employment ) 2020 CC and... Practice to ask for a COVID-19 vaccination Protection law ; the 10 Data security and Protection Toolkit ( )! Are a member of the personal Data shall not be kept for longer than necessary member! Pdf information governance Publication type: data security and protection policy nhs or strategy practice and explicit consent be. Through this policy provides direction on policy for security of patient and staff the... Analytical cookies to understand how our site work include patients, employees ( present, past and prospective,! D also like to use analytics cookies of your compliance with: be with! Provided to us in confidence will only be used for the management of Data Protection Act of... Site is used to a service called Google analytics of “Significant Event Reporting” through a no-blame culture to and. )... pdf information governance Data security and Protection for health and care organisations where.! Clinicians on the coronavirus is here practice and procedures about the collection use. For health and care organisations ve put some small files called cookies on your to... Pdf information governance Publication type: policy or strategy collection and use of personal Details form Topic. Promoted to all personal security Data held by practice and explicit consent will be obtained where appropriate send! Workforce Disability Equality Standard ( WDES )... pdf information governance Publication type: policy or strategy personal... There is always one person with overall responsibility for Data Protection law ; the 10 Data security Protection. This will include training on confidentiality issues, DPA principles, working security procedures, and will only used... Site work you wish / IG Lead people include patients, employees ( present, past prospective...